Notice writing examples for std 6 to 8

 

Writing a notice is one of the most scoring and essential composition tasks taught in middle schools (Classes 6, 7, and 8). Whether you need to announce a school event, report a lost item, or inform students about an upcoming trip, knowing the right format and guidelines makes all the difference.

In this comprehensive guide, we will break down the exact format, golden rules, and practical examples to help you ace your English writing exam!

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1. What is a Notice?

A notice is a formal means of communication meant to convey important information to a specific group of people. It is generally pinned up on public display boards in schools or institutions. Because it is meant for quick reading, it must be concise, direct, and factual.

2. The Golden Rules of Notice Writing

• The Box: Always enclose your notice inside a neat rectangular box using a scale and a pencil.
• Word Limit: Stick strictly to the word limit (usually 50 words for the body).
• No Pronouns: Avoid using first-person pronouns like "I" or "me" as much as possible; instead, use passive voice (e.g., "Students are hereby informed...").
• The 5 Ws: Your notice must answer five crucial questions:
  • What is happening? (Event/Topic)
  • When is it happening? (Date and Time)
  • Where is it taking place? (Venue)
  • Who is it for? (Target audience/Classes)
  • Whom to contact for details? (Name and Designation)

3. The Standard Format Structure

Every standard school notice follows this layout hierarchy inside a box:

NAME OF THE SCHOOL / INSTITUTION

NOTICE

Date: DD Month YYYY

HEADING / SUBJECT

[BODY OF THE NOTICE: Clear, concise details covering what, when, where, and last date for registration or submission.]

(Signature)
Name of the Issuer
Designation / Class

4. Practical Examples with Formatted Boxes

Example A: School Event (Inter-House Competition)

ST. XAVIER’S HIGH SCHOOL, MUMBAI

NOTICE

Date: 5 November 2026

INTER-HOUSE DEBATE COMPETITION

Our school is organizing an Inter-House Debate Competition for Classes 6 to 8.

• Date: 18 November 2026
• Time: 10:00 AM to 12:30 PM
• Venue: School Auditorium
• Topic: 'Are Mobile Phones Doing More Harm Than Good?'

Interested students must give their names to their class teachers by 12 November 2026.

Riya Sen
Cultural Secretary

Example B: Lost and Found Item

ABC PUBLIC SCHOOL, DELHI

NOTICE

Date: 12 March 2026

LOST: SCIENCE LAB MANUAL

This is to inform all students that I lost my Class 7 Science Lab Manual yesterday during the recess period near the school canteen. The book has a dark blue cover and my name 'Aarav Sharma, Class 7-B' is written inside. If found, please return it to the undersigned or deposit it in the lost and found office.

Aarav Sharma
Class 7-B

Summary Checklist for Exams

• Did you draw the box with a scale?
• Is the school name at the top in capital letters?
• Is the word NOTICE clearly centered?
• Is the date written correctly on the left?
• Is the heading crisp and clear?
• Have you signed off with your name and designation at the bottom left?